How To Set Up And Organize A Small Outdoor Concert (Part 2)

Tickets

IF you want to pre-sell tickets for your show, you will need to get tickets printed up.

You can go somewhere like Staples and get them to make the tickets, or you can buy special “business card paper” and print them out yourself.

Keep in mind that if you design the tickets yourself (Or get a friend to design them for you); you should be able to get Staples to take a JPEG of the ticket you made and make a bunch of copies for you.

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Or you could just always do it old school.

If you decide to print them yourself, it still will cost you about $10 for the materials. And maybe $300 if you decide you want to buy Photoshop to do it (just kidding, use “Paint.net” as a free alternative to Photoshop).

Whatever you decide to do for tickets, it’s completely up to you.

If you want to go the cheap route, you can just get people’s money at the door and use a Sharpe to stamp their hand, although you won’t be able to pre-sell the tickets if you do it this way.

The Stage

Does the venue you chose have a stage?

If it does, then you can probably just skip this little section.

If it doesn’t, were you planning on just putting your instruments on the grass? Because that might not be the best solution (If you like your instruments).If there is a cement pad for you to use, that’s great! Just make sure you have a carpet for the drums.

But if the entire area is grass, then you will have to consider that your amps could get a little dirty (and maybe even sink into the ground a bit if they are heavy!) When we did our show, we put plastic down underneath each instrument and amplifier to prevent it from getting dirty.

Dirt...everywhere.

Actually, we even set our venue up the night before (so we had more time to prepare the next day). So to keep it from getting wet in the night, we wrapped plastic around all of our instruments, and it worked like a charm! Everything was protected.

The biggest problem after this is your drums.

You will most likely need something hard to put the drums on. You might want to consider a large piece of plywood, and then put your drum carpet on top of that.

One thing that might work is if you have any foldable tables in the area, you could fold them up and place them side-by-side on the ground and then put your carpet on top of that.

Whichever way you choose, make sure you have a plan and materials to put all your instruments on.

Restrooms

It doesn't matter what a bear does in the woods, because we aren't bears. Bears cannot fit into port-a-potties, so we don't expect them to use them.

If the show is only 1-3 hours long, you might be able to get away with not having any restrooms nearby. Any longer than that though, and you might consider renting a port-a-potty from a local rental company.

The rental company will come and drop off the port-a-potty, and will clean and pick it up after the show is done.

The whole rental will cost you around $40-$50; maybe a bit less if you are lucky!

If the outdoor arena that you chose has nearby restrooms and stores, you might be able to skip this step. But if your venue is up in a mountain (like ours was), you may want to consider this as an option.

Power (As In Voltage)

Obviously if you are using guitar amps and PA systems, you are going to need some power.But how much power do you need?

Well let’s break down the stage setup that we used.

  • Amplifiers (Including Bass) = 3x100 Watts = 300 Watts
  • PA System = 1000 Watts
  • Lighting = 1000-2000 Watts
  • Subwoofer = 500 Watts

Now everyone’s stage setup is going to be different, and I definitely think many setups will take less wattage than this, but in order for you to properly power your show (without fear of breakdowns), you are going to want a generator that produces approximately 4500 Watts of power.

Electrical power.

Of course, if you are at a venue that has its own 120V plug-ins already, you won’t need to use a generator. But if you are in the middle of a field like we were, you will need a generator.

So with that in mind, you are going to have to add generator rental/gas to your budget.

If you know someone who owns one, you will only have to pay for the gas. But if you don’t, it could cost you quite a few pennies to rent one. So keep this in mind when you decide to start planning your event.

Part 3 (of 5) talks about equipment, and sound bylaws that you might want to be aware of.

Part 1

Part 3

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My name is Andrew Muller. I love creative art, music, television shows, movies, video games, and a good story.

If you had to find me somewhere, you would probably find me down at O'neils home cooking eating an organic sweet-potato bun breakfast sandwich with ham.

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